Enrolment

Thank you for your interest in Matakana School. 

You're on the right track!

Viewing information on our website and Prospectus is a great way to learn about about our school.  Take the time to read the information on this site.  For further information or queries, please contact our Deputy Principal, Maryann Steel. 

Guided Tour?

Need to know just a little more about our school before you make your decision? Would you like to see the facilities we have?  Maybe chat to the Principal?  Please contact the Deputy Principal, Maryann Steel to make an appointment and we'll show you just how magic our school is. 

Check out the Matakana Coast region

Thinking of moving to the Matakana Coast region?  Check out the following websites www.matakanacoast.com, www.warkworthnz.com, www.matakanainfo.org.

Made your decision and would like your child to attend Matakana School? 

Our aim is to ensure enrolment with us proceeds as smoothly as possible, and you are kept informed every step of the way. If you have questions or concerns at any stage, please do not hesitate to contact our Deputy Principal, Maryann Steel, on 09 422 7309 or m.steel@matakana.school.nz.

Please note there is no current enrolment scheme at Matakana School.  Everyone welcome.

Enrolment of new entrant students

Matakana School has a liaison with local pre-schools to monitor future enrolments; however it is advisable to contact the School on or around your child’s 4th birthday and complete a PRE-ENROLMENT FORM (see below). At this time you may wish to meet with the Principal or the Deputy Principal and they may answer any questions you have. 

Enrolment

If you have made your decision and wish to enrol your child at Matakana School, the first process and stage of enrolment is to complete a Registration of Interest (see below) so we know you are coming.  The school office will contact you upon receipt of this document and the Deputy Principal will contact you one month prior to your child's 5th birthday to confirm their school visits.   Alternatively if your child is moving to our school from another school, completing this form will give us the basic information we need to allocate your child to a classroom. 

School Visits for new entrants

Your child will be invited to visit the school and in particular the class they will be attending.  The visits are over three consecutive days (two-three hours each day). This allows the child to meet their teacher and fellow pupils, get familiar with the school and the routines. It is a special time for the child and we encourage parents to stay for the first two visits only.  An information letter containing the following will be sent to you: 

1st visit:  8.45am-11.00am. This visit is inclusive of morning tea and a parent or a support person is most welcome to attend.

2nd visit:  8.45am-12.30pm. Inclusive of morning tea and up to the start of lunchtime.

3rd visit:  8.45am-1.30pm. A full morning and lunchtime.

On the 2nd and 3rd visit we encourage your child to attend independently so they will
become aware of what the expectation is once they attend school full-time.
Should these times prove difficult for you or do not suit please don’t hesitate to explain so we can accommodate your needs. 

 You will be provided with an Enrolment Pack one month prior to your enrolment and all ENROLMENT DOCUMENTATION must be returned to the school office promptly and before your child's first day of school. 

Please ensure you bring proof of residency, either birth certificate or passport and their immunisation certificate when your return this information.  We will photocopy these for you. It is important all forms are completed entirely and returned promptly.

If your child has been enrolled at another school, please bring as much information with you as this will make the enrolment process easier. Please ensure all enrolment documentation is completed entirely (even the pre-school and dental information as schools do not forward such information on).  

Donation Information

Government funding does not meet all the expenses associated with the running of this school. We rely on an annual donations to subsidise expenditure on such extras as sports equipment, books, teaching aids (projectors, computer software etc) along with other items that benefit the students and their learning. 

The donation is tax deductible and a receipt will be issued. 

Donations are set at $120 per child and $200 for 2 or more children. 

Important information on Fundraising

Matakana School relies on parents and caregiver support of our three major fundraisers.   See below for an excerpt from our Fundraising Statement.

FUNDRAISING AT MATAKANA SCHOOL

Why do we need to Fundraise?

Matakana School is classified by the Government as a decile 9 school. As such we receive limited discretionary funding. Usually, our operational grant from the Ministry of Education meets only 75% of our basic operating costs. School families pay an annual donation to the school to make up a portion of the shortfall, but we are expected to source the remaining funds from elsewhere.

Thanks to the amazing support of the community, and the hard work of dedicated teams of parents, Matakana School has a long history of running successful fundraising events. Each year this enables us to not only meet our basic operating shortfall, but also fund extra programmes, activities and facilities that enable the Board of Trustees, Principal and staff to provide our children with an exceptional education and enable us to achieve our vision to ‘take children beyond expectations’.

Who is responsible for fundraising?

The responsibility for fundraising rests with everyone in the school community. If no money is raised, we, the Board, can still provide a basic level of service by way of the operational grant and annual school donations - it is our responsibility to do so.

Who coordinates fundraising?

Co-ordination of fundraising is crucial so that we do not risk our valuable sponsors/supporters being ‘hit’ too often and becoming reluctant to commit funds/services. It is also important to ensure that the parent community is not overburdened. In 2010, the Board set up a Community Relations and Funding Sub-committee (CRFS). One of their roles is to monitor the various fundraising activities undertaken by the school, and co-ordinate requests to the local business community for sponsorship, donations and support.

What are the major fundraising events currently run by Matakana School?

Several of our fundraisers are very much anticipated community events on the Matakana Coast calendar:

Gala

This is held every Labour weekend (October), and consistently provides a significant amount of funds for the school. The school employs a Gala Co-ordinator, who oversees the Gala with the help of a Gala Manager, and organises Team Leaders, and the dozens of parent volunteers who make this event a huge success.

Auction Night

An annual Auction Night is held in Term 3 to raise funds from a range of donated goods and services in both live and silent auctions. high-value goods and services. This event is managed by an employed Auction Co-ordinator, who works closely with a team of 4-6 parents

Run

The Omaha Classic Run/Walk features various run/walk events that promote community health and wellbeing, and is managed by parents of the school that are enthusiastic runners themselves.

Matakana School Cookbook

A cookbook was produced in 2005 and 2009. This project was managed by a team of parents.

How does fundraising happen?

Existing Events are co-ordinated by teams of parents (with a paid co-ordinator in the case of Gala/Auction). New team members are always sought to replace those who leave the school as their children move on. Information regarding these events and what help is required is sent out in school newsletters.

Ideas for new fundraising events should be taken as a proposal, with a management plan, to CRFS for initial consideration (ask the office if you are unsure who to contact). Depending on the size and nature of the proposed event, BOT approval may be required. A Fundraising Calendar for the school is set and approved in September of each year, so it is preferable that any new proposals are made before that. If the idea is approved (with or without amendments), the event is actioned by the group specified in the approved management plan (this is not the responsibility of CRFS). The funds raised will be used by the school for goods, services or projects that are in-line with the overall strategic goals for the school.

Thank you for your time and we look forward to seeing you at Matakana School. 

Please feel free to contact the school office for more information or the Deputy Principal Maryann Steel on 422 7309.